Welcome To the travel Portal for Fellows

The NDSEG fellow is authorized up to a $5,000 travel budget over their tenure for professional development.

1.  Fellows may use $2500 of their travel budget to attend trip(s) for professional development including tour facilities/laboratories, meet with DoD appointed mentors, perform research, and/or participate in professional societies’ conferences/workshops to present research to further the NDSEG fellows’ professional development.
2. The remaining travel budget will be utilized for the mandatory NDSEG Conference that is required during the fellow’s tenure.
3. Those fellows who complete PhD’s are required to participate/attend the DoD conference.

Approval Process

1. ALL travel must have received prior written approval from the NDSEG Program Manager before travel takes place.
2.  Travel within the Continental U.S. (CONUS) must be submitted for approval 30 days before event.
3.  Travel outside of the Continental U.S. (OCONUS) must be submitted for approval 90 days before event. 

Travel Authorization Request (TAR)

1. The TAR will need to be completed by the fellow and signed by the fellow and advisor before submission.
2. The fellow will be required to include the agenda for the event.
3. A signed letter of support from the fellow’s advisor substantiating the benefit of the event and use of the fellow’s travel funds must be included.
4. Submission of the completed TAR, agenda, and supporting letter from the fellow’s advisor must be sent to NDSEGFellows@its-jv.com

Reimbursement Process

1.  Travel Expense Statement (TES).
2.  Upon conclusion of the fellow’s travel, the fellow will have 7 days to complete the TES.
3. The TES will need to be completed by the fellow and signed by the fellow.
4. The fellow will be required to include copies of all receipts related to the approved travel excluding per diem. 
5. Submission of the completed TES and receipts must be sent to NDSEGFellows@its-jv.com to initiate reimbursement.